Technical Writing Tip – Using Paragraphs

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Written by John Lafferty
John Lafferty, Northridge Quality and Validation
Read time: 2 minutes
A good document should have a clear structure. Dividing your document into multiple paragraphs will result in a document which is much easier for the reader to understand and will help deliver the message effectively.
• Each paragraph should contain one idea.
• Each new paragraph should begin with a topic sentence.
• Follow the topic sentence with your analysis.
• Close the paragraph with a transition sentence which rounds off the idea or links it to the next paragraph. Adhering to the above will bring about a significant improvement in the flow of your document.

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